From The Members of the
Rotary Club of Long Eaton
An Invitation from President Cas Francis and the members, to any interested party who wish to be considered for membership of the Long Eaton Rotary Club. Please see below for the membership guide, or e-mail our Secretary for information
Long Eaton Rotary Meetings are on Monday lunchtimes, weekly.
What is Rotary?
Rotary is a truly independent international service organisation of 1.2 million business and professional people who, as volunteers, address needs of home and international communities, and we have a great deal of fun and fellowship.
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You are Welcome to join the Long Eaton Rotary in 2018.
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A GUIDE FOR PROSPECTIVE MEMBERS
WHAT IS ROTARY?
Rotary International (R.I.) is a service organisation of business and professional leaders united worldwide to help those in need, whose motto is Service Above Self. At the same time it is a source of great fellowship and fun. It was founded in Chicago in 1905 by Paul Harris and spread quickly around the world. Eight years later it spread to Great Britain. There is also an annual tag line supporting the theme of the current RI President. This year it is Rotary: Making a Difference
Membership enables meeting with Clubs world wide through visits, exchanges and twinning. As the largest voluntary organisation in the world it is able to undertake major projects, such as the eradication of polio in conjunction with the World Health Organisation. It was Rotary that facilitated a cease-fire in Sri Lanka to enable country-wide inoculations to proceed, a feat beyond the UN! However each Club is an autonomous unit, bound only by the Rules and Objects of Rotary.
OBJECTS OF ROTARY
There is a set of objectives by which the Rotary movement is motivated, it is called "The Object of Rotary" and may be summarised as follows:
The promotion of peace and goodwill through a worldwide network of business and professional people is not only commendable, but also full of fun and fellowship.
Meeting people from other walks of life in an informal atmosphere can be worthwhile and rewarding by offering the opportunity to be of service to the community in ways that may not otherwise be evident.
High ethical standards are important in business and professions, including treating others with all due respect, and acknowledging their contribution to society.
Members should always remember to act with dignity when going about their lives, both in public and in private, but particularly when they are working in the name of Rotary.
Potential Members are recommended by a Rotarian after consideration of character, position and ability to serve. Originally Rotary Clubs could only have one representative of each business or profession. Now however, additional representatives are welcomed although Rotary still seeks to contain a good cross section of the business and professional life of its area.
WEEKLY LUNCH MEETINGS
Our normal weekly lunchtime meetings are on Mondays at The Risley Park, Risley. They start promptly at 1-00pm with a sung Grace (unique to our Club!) and finish around 2-15pm. There is a 2-course meal with coffee, ten minutes of business and usually a speaker. The cost of lunch is currently £12, payable in cash into the bowl that circulates each table during lunch. A member seated at the end of a table acts as table chairman, balancing the receipts and completing a simple form for the treasurer. These meetings tend to be light-hearted and enjoyable with lots of banter, although they do follow an agenda. Included in the agenda is a Good News slot, when any Rotarian can announce to the meeting any item of amusing or good news. There is a fee of £1+ payable to the Charity Box, which circulates during lunch for members' small change as desired.
There are also a few lunchtime meetings where there is business instead of a speaker. These may be committee meetings or special meetings such as the Election of Officers or AGM. Sometimes the Club meets in the evening instead of lunchtime to allow a little more time for speakers or business.
Most of the work of Rotary is carried out in committees. Each Rotarian selects one of the committees described later. New Rotarians can visit all the committees with their Mentor to get to know how they all work. Committee meetings currently are held bi-monthly, usually at a lunch-time meeting.
VISITS AND SPORTING EVENTS
These take place in the evening though not at any fixed intervals. Visits may be for Members only, but may include partners and guests. Sporting events may be just for members of our Club or against other Clubs.
Occasional weekend commitments are also possible, either social or service. For example the Club has an on going monthly commitment to transport elderly local residents to the Roosevelt Club in Long Eaton. This takes place on a Saturday and usually means about 2 Rotarians each collecting 2 or 3 folks around 1-30pm and returning them home at around 5-00pm. In reality each Rotarian takes part every 6 to 9 months.
Social events may also take place at weekends but involvement is optional. However many Rotarians find that the fellowship and fun aspect of Rotary social events are not to be missed.
Most Rotary Clubs celebrate their Charter Anniversary each year. This is usually on a weekday evening and is to celebrate the original Chartering of the Club. It should be the most enjoyable meeting of the Club year, with good speakers and lots of fellowship. It also provides the opportunity to meet Rotarians from other Clubs.
It is hoped that Rotarians will make every effort to support their President at this most important event, held the first Thursday in March. It is also possible to support the President by accompanying them to other Charters in our District, thereby relieving them of the need to drive themselves.
In order to speed the integration of new Rotarians into the Club, a mentor is appointed for each new member. This is not likely to be the sponsor of the new member, but another senior Rotarian who is willing to take responsibility for helping the new member to meet his fellow Rotarians, and answer any questions not previously covered. It is hoped that long-term bonds will be established in this way.
Because Rotary is based on fellowship, which can only be achieved by taking part, there is a simple rule regarding attendance. Every Rotarian should try to achieve at least 60% attendance, and also should be present for 60% of the meeting time. Some Rotarians only aim for the 60% figure, whilst others target the 100% figure. However, the greater the effort that a member makes to be involved, the greater the reward. This is a guide only and not mandatory.
Apologies: - Members who cannot attend the weekly Monday luncheon meeting should phone or e-mail the Secretary to give their apologies as expected numbers are advised to the caterers.
Leave of Absence: - Members who cannot attend luncheon meetings for 4 successive weeks should apply in writing to the Secretary for Leave of Absence. If a member is unable to attend through illness, the Club's Almoner should ensure that Leave of Absence is granted.
Resignations Requests for resignations must be submitted to the Secretary in writing. Unexpired portions of subscription are not repayable and any resignation after 30th June will incur a minimum of half a years dues.
Transfers It is possible to apply for transfer to any other Rotary Club. Requests for a transfer should initially be made in writing to the Club Secretary. On transfer the portion of unexpired dues is transferred to the new club treasurer towards fees payable at the new club.
THE STRUCTURE OF THE ROTARY CLUB OF LONG EATON
As part of R.I. the Long Eaton Club is No 20033. However, in Great Britain and Ireland we also have a national organisation called Rotary International in Britain and Ireland (R.I.B.I.) and we are RIBI Club No 256. The first meeting of the Rotary Club of Long Eaton was held on Friday 19 March 1927 so we will shortly be celebrating our 91st year. All clubs belong to a DISTRICT, we are in District 1220. District, RIBI and RI have annual conferences which can be attended by any member and partner.
CLUB OFFICERS AND COUNCIL MEMBERS.
The Club is run by the President and a Council of around ten or eleven members, seven of whom are Officers of the Club (Secretary, Treasurer etc) and about three or four who are ordinary members some of whom are Committee Chairmen. The President takes office for one year after two years as Junior Vice (JVP) and Senior Vice (SVP). Committee Chairmen are appointed each year.
The Club Council meets regularly throughout the Rotary year (1st July to 30th June). It has the major say on all Club business, but final decisions on big topics rests with the Club in open meeting. The work of the various committees this year will be discussed at specified Club lunch meetings, where the whole club can take direct part in decisions, plans and recommendations.
An overview of the work of a Rotary Club is best obtained by considering the various areas of service that a club undertakes.
CLUB COMMITTEES. (Service Committees)
Membership Services Committee(Administration) looks after the running of the Club and Club Events. The Almoner who reports on illness, the Registrar or attendance officer, and the Speaker Finder are part of this committee. So too are our International representative and Foundation officer.
The International representative deals with international matters, some of which come from RI. They make recommendations as to which projects could be supported and which we should or should not adopt.
They also maintain contact with our Twin Clubs and organise twinning visits. Our Club is twinned with the Rotary Club of Aars in Denmark, Settsu in Japan and Bethel St. Clair in Pittsburgh USA. It also has friendship links with Seoul, South Korea and Beecroft, Sydney, Australia. Twinning visits take place regularly and usually involve home hosting. Visits to and from Settsu tend to be restricted to every 5th year, but Aars and Bethel St. Clair are more variable.
Foundation refers to the Rotary Foundation, which is the charitable side of R.I. It is the worlds largest privately administered charity having funds of around $90 million. It is this Charity that hopes to eradicate polio throughout the world by year 2020.
Service Projects Committee includes marketing and public relations, Fund Raising projects and Club calendar. It is responsible for the Clubs charitable work within the local community.
Fund-raising oversees all of the Clubs fund-raising efforts but does not necessarily run them all. Although Rotary is not primarily a fund-raising organisation, it has a charitable angle. In October each year, this committee recommends the allocation of charitable donations to worthwhile causes from suggestions put forward by the other committees. Council makes the final decision on disbursements. Charitable speakers are sometimes given a donation to their cause on the day they address the Club.
Youth Services Committee looks after our Interact Club, (see below), administers our Young Person scholarship (Smith-Young Award), Citizen of the Year Award and various schemes aimed at local youth. These have included music, cooking and speaking competitions and mock interviews at local schools. It also explores ways in which members can serve the community through their respective vocations and minds the ethics or ethos of the Club.
Our Interact Club is based at Long Eaton school, for youngsters between the ages of 14 and 18. Interact has its own President and Officers and makes its own decisions under Rotary guidance.
Honorary' Members are normally past members of the Club who are considered to have made a substantial contribution during their years of membership, but who have resigned for personal reasons. This may be simply that they have moved district and can no longer attend the Club. It is a way of honouring and keeping in touch and is reviewed annually at the AGM. Honorary Members are exempt from attendance rules, pay no subscription and have no vote.
Members can also be honoured by the bestowing of a "Paul Harris Fellowship" which recognises the contribution that they have made to the movement, and is named after the founder. This is usually given while Rotarians are still members, but can be awarded posthumously. In some countries these may just be purchased, but in the UK are normally awarded (at no cost), for exceptional services rendered.
CLUB and DISTRICT DIRECTORIES
These are published annually and contain membership contact information.
They are issued free to all members and are for their private use only. They must not be used for any other purpose, in particular, for business circularisations.
WEB SITE and FACEBOOK
The Club maintains a web site where a wealth of information may be found, including a diary of future events and news of past events. There are links direct to the District web site, RIBI web site and also to RI. It is updated regularly and should be included in your list of favourites. A Facebook page is also maintained where feedback is encouraged.
LUNCH. The 2-course meal followed by tea or coffee currently costs £12.00. Salad and vegetarian options are available.
SUBSCRIPTIONS. The current annual subscription is £145.00 (2018-2019) payable on 1st July and for new members there is normally an entrance fee of half this amount (2018-2019 £72.50). However our Club is currently waiving the entrance fee. The membership card gives proof of identification at any Rotary Club in the world.
For joining members the subscription is chargeable per quarter, so anyone joining in the last quarter of the Rotary Year will only pay £36.25 subs plus the entrance fee, (currently waived) and Charitable Donations as desired.
CHARITABLE DONATIONS. Members of the Club, including Honorary Members, are invited to also make Charitable Donations totalling £65.00 (2017-18). This is currently made up of £40 to our own Charity Trust Fund and £25 to the RI charity, Rotary Foundation. Gift Aid forms are available for both of these voluntary donations (which adds 25% to the value of the gift) and the amounts can be included in personal tax returns as applicable to reclaim higher rate tax.
The applicant must not have any expectation of membership until the final approval.
First the Prospective Member and Sponsor should complete a proposal form which is handed in to the Secretary or Membership Chairman for consideration.
If the Prospective Member is considered to be suitable, an Information Meeting is then arranged by the Membership Committee. The sponsoring Rotarian is also invited to attend. If following the Information Meeting, the Prospective Member wishes to be considered for membership (and is still considered to be suitable!), a recommendation is made to Council for consideration. If successful a 7 day notice is issued to all Members.
Objections: - If any member has a genuine reason for believing that a Prospective Member is unsuitable as a Member he must write to the Secretary. If there are no objections after 7 days the candidate becomes a Member.
Associate Membership is available for those who would like to give Rotary a try. The fee is £25 for a three month period, after which the prospective member is expected to have decided whether to stay or leave. Should they decide to stay, the £25 is deductible from the subscription due.
Corporate Membership is available to organisations which may have up to four members. One member is the designated lead person, the others are Associate Designees. There is one full membership payable (at the rate of an individual member above), and an additional £25 per year is payable for each Associate Designee. Corporate members only have one vote in respect of their organisation on Club business. Further information is available on request.
Prospective Members should not attend lunchtime meetings while their applications are being considered. However, as soon as the seven days are up without objections, they will be informed by the Secretary, and may attend as a Member. Inductions will normally be held during lunchtime business meetings rather than speaker meetings.
Full payment of all dues is necessary before induction can take place.
Our Web Site is updated regularly and provides an insight into what we do and how we do it. Please do look through our past news reports and diary of forthcoming events for details of our programme. We are an active and vibrant club.
This is just a brief insight into Rotary but it is intended to answer many questions about the organisation and the way in which it operates.